Privacy notice - Sunderland Money Guiders training

Overview

This privacy notice covers:

• How we collect and process the personal information provided by individuals who have registered for the Sunderland Money Guiders training.
• How Sunderland City Council will share this information with the training provider.
• What information we will retain, how we will use this information and when we will contact you about the training.

Sunderland City Council takes data protection seriously. Please be assured that your information will be used appropriately in line with data protection legislation, will be stored securely and will not be processed unless the requirements for fair and lawful processing can be met.

What information is being used?

We will process your name, job role, organisation, email address and areas of Sunderland you work in as part of the training registration process.

We will only share your name and email address with the Money and Pensions Service (MaPS) the training provider, to enable them to contact you to arrange the training induction session and for you to register for the training and as a member of MaPS directly.

How will your information be used?

On registering for the 'Sunderland money guiders training', your personal information will be passed to the Financial Inclusion Team to forward onto the Money & Pensions Service (MaPS) who are the training provider.

Individuals will then be invited by the Money & Pension Service (MaPS) to attend their induction session and sign up directly with them as a MaPS member. This is a separate registration process and covered in MaPs' own privacy statement.

As part of an ongoing monitoring exercise, MaPS will share all 'Sunderland money guiders' training information with the Financial Inclusion Team to enable them to monitor the uptake of the training and evaluate the success of the training programme.

The Financial Inclusion Team may contact individuals who have registered for the purpose of promoting, updating on and evaluating the Sunderland Money Guiders training programme. 

We aim to maintain high standards, adopt best practice for our record keeping and regularly check and report on how we are doing. Your information is never sold for direct marketing purposes.

Our staff are trained to handle your information correctly and protect your confidentiality and privacy.

Your information is processed in the UK.

What is the legal basis for processing your information?

The legal basis for processing your information is consent. Your consent will be requested to process your data.

How long will your information be kept for?

The Financial Inclusion Team will retain the training information for a period of 7 years in line with the standard retention period for training information.

Sharing your information

Personal information will be shared with the Money & Pensions Service (MaPS) to enable the individual to register onto the Sunderland Money Guider training directly with MaPS.

MaPS will share information about training with Sunderland City Council (as the MaPS partner) to enable the Financial Inclusion Team to monitor uptake and success of the Sunderland Money Guider training as part of the financial inclusion programme.

We will not share your information with anyone outside of Sunderland City Council unless they are an approved contractor who was charged to provide the service on behalf of the Council to you. We may also share your information with the Local Government and Social Care Ombudsman where you have made a complaint and they are investigating your complaint.

Any organisation commissioned by the Council will be under contractual obligation to comply with data protection legislation.

Any sharing of personal data is always done:

• on a case-by-case basis
• using the minimum personal data necessary
• with the appropriate security controls in place
• in line with legislation.

Information is only shared with those agencies and bodies who have a "need to know" or where you have consented to the sharing of your personal data to such persons.

We may use the information we hold about you to assist in the detection and prevention of crime or fraud. We may also share this information with other bodies that inspect and manage public funds.

Your rights

Under data protection legislation, you have the right:

• to be informed why, where and how we use your information
• to ask for access to your information
• to ask for your information to be corrected if it is inaccurate or incomplete
• to ask for your information to be deleted or removed where there is no need for us to continue processing it
• to ask us to restrict the use of your information
• to ask us to copy or transfer your information from one IT system to another in a safe and secure way, without impacting the quality of the information
• to object to how your information is used
• to challenge any decisions made without human intervention (automated decision making)

Please visit Data Protection for further details.