PROTOCOL FOR MAYOR
The following information is intended to assist organisers of functions which are to be attended by the Mayor and Mayoress or Deputy Mayor and Deputy Consort.
Arrival of the Mayor and Mayoress
The Mayor and Mayoress will normally arrive 5 minutes before the commencement of the Function. The Mayor and Mayoress should be met on arrival by a responsible representative of the organisation holding the function, who should escort and introduce them to the host and the assembled company as appropriate. The host should remain in attendance throughout the entire duration of the visit or appoint another colleague to fulfil this role.
Correct form of address
The correct style and title of the Mayor is:
The Right Worshipful the Mayor of the City of Sunderland, Councillor Harry Trueman and the Mayoress of the City of Sunderland, Councillor Dorothy Trueman.
In person the Mayor and Mayoress should be addressed as:
The Deputy Mayor
The Deputy Mayor is styled:
The Deputy Mayor of the City of Sunderland, Councillor Alison Smith and The Deputy Consort of the City of Sunderland, Mr David Smith.
In person the Deputy Mayor should be addressed as;
If your event is happening in person please ensure you email a copy of your Covid safe risk assessment to email@example.com.
Please note Government guidance (whatever that may be at the time of your event) must be adhered to at all times throughout the Mayor/Deputy Mayor's visit with you. Social distancing rules must be followed, correct use of face coverings, hand sanitising stations available etc.
The Mayor is the first citizen of the City of Sunderland and in any formal seating arrangements (dinners, luncheons, meetings and social events) the Mayor should be seated on the immediate right of the host. However, if a member of the Royal Family or the Lord-Lieutenant were present, they would be given precedence over the Mayor.
If the Mayor is required to speak at a function, it is preferred that we have at least three week's notice. Except from an introduction it is normal for the Mayor to be the first speaker or to be associated with the first toast. All relevant information concerning the event should be supplied to the Mayor's Office via an Invite the Mayor Form together with details of any proposed activity involving the Mayor, for agreement.
Where possible a parking space should be reserved for the Mayor's car as near to the venue entrance as possible and details included on the Invite the Mayor Form. The Mayor will usually be accompanied by a Mayoral Support Assistant/Driver who is required to remain on duty within easy call by the Mayor.
The Mayor should be met at the entrance to the church and escorted to the front pew on the righthand side. (At funeral services it is normal for family mourners to occupy the front righthand pew and for the mayoral party to take the left).
Visits to Schools or Meetings
Where appropriate the organiser should arrange for those present to rise upon the Mayor's entrance and again on his departure.
Where cold or inclement weather involves the Mayor arriving in outdoor clothing, the provision of cloakroom facilities on his arrival would be appreciated.
If you require further information about protocol, please contact:
The Mayor's Office
Sunderland City Council
Tel 0191 561 1330 or Mobile 07766 367 426