The following information is intended to assist organisers of functions which are to be attended by the Mayor and Mayoress or Deputy Mayor and Deputy Mayoress.

Arrival of the Mayor and Mayoress

The Mayor and Mayoress will normally arrive 5 minutes before the commencement of the Function.  The Mayor and Mayoress should be met on arrival by a responsible representative of the organisation holding the Function, who should escort and introduce the them to the host and the assembled company as appropriate.  The host should remain in attendance throughout the entire duration of the visit or appoint another colleague to fulfil this role. 

Correct form of address

The correct style and title of the Mayor is:
The Right Worshipful the Mayor of the City of Sunderland, Councillor David Snowdon and the Mayoress of the City of Sunderland, Councillor Dianne Snowdon

In person the Mayor should be addressed as:
Mr Mayor
Madam Mayoress

The Deputy Mayor

The Deputy Mayor is styled:
The Deputy Mayor of the City of Sunderland, Councillor Harry Trueman and The Deputy Mayoress of the City of Sunderland, Councillor Dorothy Trueman.

In person the Deputy Mayor should be addressed as;
Deputy Mayor
Deputy Mayoress

Seating

The Mayor is the first citizen of the City of Sunderland and in any formal seating arrangements (dinners, luncheons, meetings and social events) the Mayor should be seated on the immediate right of the host.
However, if a member of the Royal Family or the Lord Lieutenant were present, they would be given precedence over the Mayor. 

Speeches

If the Mayor is required to speak at a function, three weeks notice must be given, and except for an introduction it is normal for him to be the first speaker or to be associated with the first toast.

All relevant information concerning the event should be supplied to the Mayor's Office via an Invite the Mayor Form together with details of any proposed activity involving the Mayor, for his agreement.

Parking

Where possible a parking space should be reserved for the Mayor's car as near to the venue entrance as possible and details included on the Mayoral Function Request Form. 

The Mayor will usually be accompanied by a Mayoral Support Assistant/Driver who is required to remain on duty within easy call by the Mayor. 

Church Services

The Mayor should be met at the entrance to the church and escorted to the front pew on the righthand side.  (At funeral services it is normal for family mourners to occupy the front righthand pew and for the mayoral party to take the left). 

Visits to Schools or Meetings

Where appropriate the organiser should arrange for those present to rise upon the Mayor's entrance and again on his departure. 

Cloakroom Facilities

Where cold or inclement weather involves the Mayor arriving in outdoor clothing, the provision of cloakroom facilities on his arrival would be appreciated. 

If you require further information about protocol, please contact:

The Mayor's Office
Sunderland City Council
Room 3.6
Civic Centre
Sunderland
SR2 7DN
Tel 0191 561 1330
Email: mayor@sunderland.gov.uk